An E-Way Bill is required for moving goods above the value threshold. Getting the details right — distances, vehicle numbers, HSN — keeps your consignments from being detained. We help you set up and use E-Way Bill correctly.
What an E-Way Bill is and when it is required
An E-Way Bill (EWB) is an electronic document that must accompany the movement of goods whose consignment value exceeds ₹50,000, whether the movement is inter-state or, in most cases, intra-state. It is generated on the E-Way Bill portal and carries a unique number (EBN) that the transporter must be able to produce if the consignment is checked in transit.
In practice it is the document that makes a lawful movement of goods provable on the road. Move taxable goods above the threshold without a valid EWB and the consignment — and sometimes the vehicle — can be detained, so for any business that dispatches goods, getting EWBs right is day-to-day, not occasional.
Part A, Part B, and who generates the bill
An E-Way Bill has two parts. Part A captures the transaction details — GSTINs, invoice, value, HSN and place of delivery. Part B captures the transport details — the vehicle number or transporter document. The bill is generated by the supplier or the recipient (whoever causes the movement), and the transporter can update Part B or generate the bill where authorised. The goods should not move until both parts are complete, because it is Part B that makes the bill valid for the road.
How long an E-Way Bill is valid
An E-Way Bill is valid for a limited period tied to the distance to be covered — broadly one day for every 200 km (with the exact rule depending on the cargo type), calculated from the time Part B is entered. If a consignment is delayed and the bill expires in transit, the goods are treated as moving without a valid EWB, so the validity must be extended before it lapses. Managing this is one of the most common practical slip-ups, and one we help your team avoid.
What happens if goods move without a valid E-Way Bill
Moving goods above the threshold without a valid E-Way Bill exposes the consignment to detention and seizure, and to a penalty under the GST law that can be significant relative to the value of the goods. Releasing detained goods then costs time and money and disrupts your delivery. Correct EWBs — generated before dispatch, with accurate details and live validity — are simply cheaper than dealing with a detention.
The mistakes that get consignments detained
Most E-Way Bill trouble comes from a short list of avoidable errors:
- A wrong or mismatched vehicle number in Part B
- An E-Way Bill that has expired in transit and was not extended
- Value, HSN or GSTIN on the EWB not matching the tax invoice
- Moving goods on an incomplete bill (Part B not filled)
- Wrong distance or place of delivery, shortening validity
E-Way Bill and e-invoicing, set up properly
For businesses under e-invoicing, the E-Way Bill can be generated together with the invoice reference number (IRN), which reduces duplication and errors when the systems are configured correctly. We help you set up the E-Way Bill portal, align it with your billing/e-invoicing, and train your team on correct day-to-day generation — so dispatches are compliant without slowing your operations. Handled for businesses across Gujarat and India.
How the process works
Set up
We register you on the E-Way Bill portal and configure it.
Guidance
We show your team how to generate bills correctly and avoid detention.